HOA Treasurer Report Template: The Monthly Report to the Board, With a Filled-In Sample

What is an HOA treasurer's report?

An HOA treasurer's report is a one-page monthly summary for the board. It shows the cash in each fund, the month against budget, reserve activity, owners behind on dues, and items to approve.

The report is presented at the board meeting and kept with the minutes. It has 6 sections and 3 built-in checks, and every line is copied from a statement the books already produce. The full reports behind this summary are explained in HOA financial statements.

What should an HOA treasurer's report include?

6 sections: cash by fund, reconciled bank balances, income and expense against budget, reserve transfer and spending, owners behind on dues, and items for the board to approve.

• 1. Cash by fund. The operating fund cash and the reserve fund cash, from the balance sheet by fund.
• 2. Reconciled bank balances. Each bank account at month end, after the reconciliation.
• 3. Income and expense against budget. Dues billed, each cost line and the transfer to reserves, with the budget and the gap.
• 4. Reserve transfer and spending. The reserve balance at the start, the transfer in, the interest, the spending, the balance at the end.
• 5. Owners behind on dues. How many owners are behind and how much is owed, by age.
• 6. Items for the board to approve. What the board must vote on or note in the minutes this month.

What does a filled-in HOA treasurer's report look like?

The sample shows $39,300 in operating and $172,010 in reserves, costs $900 under budget, a $4,200 reserve transfer, an $18,500 roof repair, and 4 owners behind by $4,900.

Here is the Demo Ridge sample tab, section by section. Every number agrees with the sample statements on this site: reserves roll from $186,000 to $172,010, and the amounts owed by 4 owners add up to $4,900.

1. Cash by fund, Demo Ridge HOA, October 2026, invented data

2. Reconciled bank balances, invented data

3. Income and expense against budget, invented data

4. Reserve transfer and spending, invented data

How the reserve transfer and the roof repair are recorded is in HOA reserve fund accounting.

5. Owners behind on dues, invented data

An owner behind is a reason to follow the association's collection policy. What the board does with the owners-behind lines is in the HOA delinquency report.

6. Items for the board to approve, invented data

• The month's financial statements.
• The $18,500 roof repair payment to Example Roofing, for the minutes.

The 3 checks, invented data

A fail means a number was copied wrong or a statement is not final. Find the gap before the meeting.

Where does each number in the HOA treasurer's report come from?

Every line is copied from a statement the books already produce: the balance sheet by fund, income and expense against budget, the bank reconciliations, the list of owners behind, and reserve activity.

How do you fill in the HOA treasurer report template each month?

After the month is closed, copy the 2 reconciled bank balances, the month's income and costs with budget, the reserve activity and the owners-behind totals. Add the items to approve, then read the 3 checks.

1. 1Wait until the month is closed and both bank accounts are reconciled.
2. 2Copy the 2 bank balances.
3. 3Copy the month's income and costs, with budget.
4. 4Copy the reserve activity.
5. 5Copy the owners-behind totals.
6. 6Add the items to approve and read the 3 checks.

In the Excel file, shaded cells are for your own names and numbers. White cells are worked out for you: the totals, the gaps to budget, the operating result, the reserve balance at the end, and the 3 checks.

What is in the HOA treasurer report template download?

2 files: an Excel workbook with instructions, a blank report and the filled-in sample, and a one-page Word version to read at the meeting.

• The Excel workbook, 3 tabs: How to use (the 6 steps, where to type, the 3 checks and how the numbers are worked out), Report (blank, with the formulas in place) and Demo Ridge sample (the filled-in month above). 44 formulas.
• The Word file, 2 pages: the one-page report blank, then the same page filled in with the Demo Ridge sample, to read at the meeting and keep with the minutes.

Both files say "invented data" on the filled-in sample. No sign-up.

When is the HOA treasurer's report presented?

At each regular board meeting, after the books for the month are closed. The report is kept with the meeting minutes.

The order each month is: the bookkeeper closes the month and reconciles both accounts, the statements go to the treasurer, the treasurer fills in the report, the board reads it at the meeting. What owners must be shown, and when, is set by state law and the governing documents, a question for the association's attorney. The rest of the treasurer's calendar is in HOA treasurer duties.

How is an HOA treasurer's report different from the HOA financial statements?

The financial statements are the full reports. The treasurer's report is a one-page summary of them, with the items the board must act on.

The statements run to several pages: the balance sheet by fund, income and expense against budget, the bank reconciliations, reserve activity and the list of owners behind. The treasurer's report fits on one page and points back to them. The board reads the page; the statements are there for anyone who wants the detail.