How Much Does HOA Bookkeeping Cost? The Monthly Price per Door, and the CPA's Audit on Top

How much does HOA bookkeeping cost?

HOA bookkeeping from Multifamily Bookkeeping costs $10 a door a month for full books and $7 for review only on the first 100 doors, with a $699 monthly minimum. The CPA's audit or review is a separate cost.

Most pages give one blended number. A board needs the 2 apart, because they are paid to 2 different people and one of them is quoted fresh each year. What an association's books contain is in HOA accounting explained for board members.

What does HOA bookkeeping cost per door?

Full books: $10 a door for the first 100 doors, $8 for doors 101 to 250, $6 for doors 251 to 500. Review only: $7, $6 and $5. Each home is 1 door.

Full books is for a self-managed board: we record everything. Review only is for a board whose management company keeps the books: we check them every month. The lower rates apply only to the homes above 100, so a bigger association always pays more in total. At 100 homes full books is $1,000 a month and review only $700. At 250 homes it is $2,200 and $1,600. Over 500 homes is a custom quote.

What does a 60-home HOA pay each month for bookkeeping?

A 60-home association pays $699 a month. At $10 a door the price would be $600, so the $699 minimum applies. That is $11.65 a home a month.

Demo Ridge HOA, 60 homes, invented data

Demo Ridge HOA collects $21,000 of dues a month, $350 a home. The fee is paid from the operating fund, and the board sees it on every monthly report.

What does the monthly HOA bookkeeping fee include?

Dues and assessments recorded per owner, every bill recorded, each bank account reconciled, the monthly reserve transfer, a list of owners behind, and a report for the board. Keeping reserves separate is included.

• Dues and any special assessment recorded against each owner, so the books show who has paid and who has not.
• Every bill recorded, with the vendor and what it was for.
• Each bank account checked against its statement every month, operating and reserve.
• The monthly transfer from operating to reserves recorded as a move between the 2 funds.
• A list of the owners behind on dues, with how much and for how long.
• A report the board can read at its meeting, with both funds shown.

Keeping the reserve money in its own fund and its own bank account is inside the base price, not an extra. How the reserve money is kept apart is in HOA reserve fund accounting.

How do you compare a management company's bundled fee with a standalone HOA bookkeeper?

List the tasks in the management fee and mark which ones are bookkeeping. Compare only those with a bookkeeper's price. Site visits, vendor calls and meetings are management work.

A management company's fee covers more than the books, so the whole fee is not the number to compare. Sort the tasks first.

Then ask the management company 3 questions:

• Which of the bookkeeping tasks are inside the fee, and which are billed on top?
• Who checks each bank account against its statement, and does the board see the result every month?
• Is the reserve transfer made every month, and does the report show the 2 funds apart?

The answers give you the bookkeeping part of the fee. That part is what a standalone bookkeeper's price per door compares with. The rest stays with the management company either way.

How much should an HOA audit cost?

The price of an HOA audit or review is quoted by the association's CPA. It is a yearly cost, separate from bookkeeping. Ask the CPA which records to hand over.

We do not perform the audit or the review. The association's CPA does, and the CPA sets the price. 3 things shape that quote:

• Whether it is an audit or a review. An audit is the deeper check and takes the CPA more time.
• The size of the association and the number of transactions in the year.
• The state of the records handed over. Books that are checked against the bank every month give the CPA less to untangle.

Where the bookkeeper's job ends and the CPA's begins is in HOA bookkeeper vs CPA. What to hand the CPA is in getting the HOA's books ready for an audit or review.

How much is QuickBooks for an HOA?

Intuit lists current QuickBooks prices on its own pricing page. The software is one cost. Someone still records dues, reconciles the bank accounts and keeps reserves apart each month.

Intuit's current prices are on its own page, QuickBooks pricing, read on November 12, 2026. We quote no price from it here, because Intuit changes it. The software holds the records. The monthly work of recording dues, checking the bank accounts and keeping the 2 funds apart is still done by someone, in-house or hired. What the set-up takes is in setting up QuickBooks for an HOA.

What moves the cost of HOA bookkeeping up or down?

The number of homes and the service level set the monthly fee. Months left undone add a one-time cleanup. Whether an audit is required is a question for the association's attorney.

• The number of homes. Each home is 1 door, and the price per door drops above 100 doors and again above 250.
• The service level. Full books costs more per door than review only, because we record every transaction instead of checking them.
• Months left undone. Books that stopped some months ago are caught up first, as a one-time cleanup, before the monthly fee starts.

At 60 homes Demo Ridge HOA is under the minimum, so it pays $699 for either service, as shown above. The fee changes when the number of homes or the service level does, and at no other time.